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Our responsibility is to provide all recurrent and capital goods, materials, spare parts, books, periodicals and facilitate for obtaining online resources for the Faculties, Centers, Units, Library and Administrative offices of the University.

What do we do?

Procurement of Goods and Services

Task Perform

  • Preparation of Annual Procurement plan with information collected from the end users
  • Receiving all goods requisition from the user departments for capital and recurrent activities
  • Preparation of Bidding Documents
  • Obtaining Technical Evaluation (TEC) Reports where necessary
  • Obtaining Procurement Committee (PC) approval where necessary
  • Calling for bids
  • Scheduling of bids received
  • Obtaining recommendation from TEC / Head of the Department, Center or Unit
  • Obtaining the recommendation from Supplies Committee / PC as appropriate
  • Obtaining approval from Vice Chancellor and the Council as appropriate
  • Ordering Goods / Service
  • Receiving Goods / Service
  • Obtaining quality reports
  • Releasing Payments
  • Reporting time to time for various needs

Stock Controlling

We operate three stores for Capital items, stationeries and office needs and maintenance items under three Store Keepers.

Task perform

  • Receive all goods
  • Issuing Good Receive Notes
  • Intimating the end users about the receiving of goods
  • Keeping records for goods received
  • Receiving stores requisitions from user departments, section or units
  • Pricing the request for issuing goods
  • Issuing the goods
  • Monitoring stock balance continuously for replacing the stock 
  • Reporting for various purpose
  • Annual verification of stock